Executive Operations Coordinator - Manufacturing - Not Remote Work - No Recruiters

Text to apply: APPLY_EOC_26 to (480) 690-2850

The Zippertubing Company is a leader in cable bundling, wire harness, and component protection systems. We provide solutions to some of the industry’s most complex and challenging problems in the Aerospace, Medical, Space, Automotive, and Defense industries. We're growing and looking for a strategic, analytical thinker to help us align operations, and business performance.

Position Summary

The Executive Operations Coordinator plays a critical support role within the executive office, working directly with the Global General Manager to help drive day-to-day operational effectiveness and support key business initiatives.

This is not a traditional Executive Assistant role. While the position involves executive support, the primary focus is on special projects, data gathering, operational coordination, and follow-through across departments. The ideal candidate is proactive, detail-oriented, and comfortable working independently in a manufacturing environment.

Executive & Operations Support

• Partner closely with the General Manager to support day-to-day operational priorities.
• Assist with preparation of reports, presentations, and internal communications.
• Track action items, deadlines, and deliverables across departments to ensure follow-through.

Special Projects & Data Coordination

• Support cross-functional projects by gathering, organizing, and summarizing data.
• Assist with operational reporting related to production, quality, staffing, or performance metrics.
• Conduct basic data analysis and prepare summaries to support decision-making.
• Coordinate project timelines and status updates.

Process & Administrative Support

• Help document processes, workflows, and procedures as needed.
• Maintain organized records, files, and documentation.
• Support internal meetings by preparing materials, capturing notes, and tracking outcomes.

Cross-Functional Collaboration

• Serve as a point of coordination between leadership and internal teams.
• Work with Engineering, Operations, Sales, HR, Accounting, and Production teams as needed to support business initiatives.

Qualifications

• Must be a U.S. citizen or permanent resident to meet ITAR employment requirements.
• Bachelor’s degree in Business, Operations, Administration, or related field preferred (or equivalent experience).
• 3+ years of experience in an executive support, operations coordination, project coordination, or administrative role.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Comfortable working with data, spreadsheets, and basic reporting (Excel proficiency required).
• Strong written and verbal communication skills.
• Ability to work independently, exercise sound judgment, and handle confidential information.
• Experience in a manufacturing, industrial, or operational environment is a plus.

While performing the duties of this job, the EOC will perform most of the work in a multi-occupied office environment, with face-to-face customer interactions, and some work is performed on the production floor, near vibrating loud equipment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. At times the employee may be exposed to airborne particulates, moving mechanical parts, and vibrations on the production floor. The noise level can be loud at times.

This role is partially sedentary; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a step ladder as necessary during their shift. The employee must occasionally lift and/or move up to 25 pounds. The position involves sitting, talking, hearing, climbing stairs, using the elevator, and walking throughout the 8-10-hour shift. Hand-eye coordination is necessary to operate tools, drafting instruments, computers, printers, and various equipment.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. This individual will also be responsible for all other duties assigned by the department manager or executive management. Duties, responsibilities, and activities may change at any time with or without notice. This classification for this role is exempt.

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Benefits:

• 80 hours of vacation
• 48 hours of sick time
• Paid Parental Leave
• Medical
• Dental
• Vision
• Flex Spend (Allegiance)
• 401K w/match
• Life / AD&D insurance

Schedule:

• Full Time, in office between 2 locations (Chandler and Tempe Facilities)
• Monday to Thursday (6:00am – 3:30pm) Friday (6:00am - 10:00am) Off on Saturday’s & Sunday’s, most of the time.

Zippertubing® is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Zippertubing® is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Zippertubing® are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Zippertubing® will not tolerate discrimination or harassment based on any of these characteristics. Zippertubing® encourages applicants of all ages.

**Direct Applicants Only:** The company is handling all recruitment for this position internally. Third-party recruiters or staffing agencies are asked to refrain from contacting the company at this time. Unsolicited submissions will not be considered.

For more information about Zippertubing, please visit our website: zippertubing.com

• Zippertubing® requires E-Verify.
• Criminal background check (Required)
• English (Required)
• US work authorization is a must
• Employer will not sponsor applicants for employment visa status.
• Job Type: Full Time